¶¶Òõ¶ÌÊÓƵ

Skip to main content

VPBA Institutional Agreements

This section includes Institutional agreements under the delegation of authority of:

THE VICE PRESIDENT FOR BUSINESS AFFAIRS

THE VICE PRESIDENT FOR STUDENT AFFAIRS*

THE VICE PRESIDENT OF ATHLETICS*

*Delegation for specific agreements and/or within a threshold.

Learn more about Delegations of Authority.

Agreement Types, Definitions, and Checklists

 

Contract Type

Definition

Additional Information

 
Amendments to Executed Agreement An executed agreement must be amended and parties will agree to add, remove or change part of the agreement.

 
Athletic Contest Agreement Establish intercollegiate sports games or matches between the University and a partnering institution/organization.

Agreement can be executed by the Athletics Department if amount within threshold.
Athletics Coach Employment Agreement Contracting of athletics assistant/associate head/head coach.

Includes Assistant Coach (short and long), Associate Head Coach (short and long), and Head Coach (short and long)
Business Agreement of Cooperation (MOU) Establish a general cooperative relationship between the University and a partner organization.

This agreement includes an English/Spanish version.
Business General Affiliation Agreement Establish a partnership with general terms and conditions between the University and a partner organization. Serves as foundation for future specific program agreements. This agreement includes the international version.
Business Non-Disclosure Agreement Confidentiality or Non-disclosure agreement between University and a partner.
Challenge Agreement Establish the terms and conditions for the use of the University's Challenge Course within its recreational sports facilities. Agreement can be executed by the Office of the Vice President for Student Affairs if amount within threshold.
Consulting Agreement Contracting of ¶¶Òõ¶ÌÊÓƵ faculty as an external consultant for specific services.
Courtesy Car Agreement Grant by a car dealership of personal use of an automobile by specific Athletics Department personnel. Agreement fully executed by the Athletics Department.
Entertainment/Show Agreement Establish the terms and conditions for performance or presentation at a University student and community event. Agreement can be executed by the Office of the Vice President for Student Affairs if amount within threshold.
Equipment Rental or Lease Agreement Establish the terms and conditions for rental or lease of University's equipment.
Facilities Use Agreement Licensing for the special use of University designated facilities under University of Texas System Board of Regents' Rule Series 80106 by internal or outside groups/individuals.

The designated special use facilities include: Don Haskins Center, EPNGCC (designated areas), Fox Fine Arts Recital Hall, Magoffin Auditorium, Memorial Gym, Sun Bowl Stadium, Union Building, and Wise Family Theatre.

Note: The use of any facility that is not listed above by outside groups/individuals is governed by Regents' Rule 80105 and appropriate approvals must be included in the request.
Filming and Location Agreement Permit to a producer or production company to use the University premises and film for a specific purpose.
Interagency Agreement Establishes terms and conditions for services provided or received by University from another Texas state agency.
Interlocal Agreement Establishes terms and conditions for services provided or received by University from another El Paso agency.
Loan Agreement Loan of art for an exhibition from or at the University's museums/galleries.
Recharge/Service Agreement Establishes terms and conditions for services provided by a University department.
Special Events Production Agreement Establishes terms and conditions for the production of entertainment events to be held at a University venue. This agreement pertains to production events held at these venues: Don Haskins Center, Fox Fine Arts Recital Hall, Magoffin Auditorium, Memorial Gym, or Sun Bowl Stadium.
Third Party Tuition and Fee Agreement Establish a tuition sponsorship program by a third party. Other than Gifts or Scholarships.

For the following list or any other business agreements it is required that a draft is uploaded along with the form:

Contract Type
Software Agreement
Any Other Business Agreements

Follow these steps to submit your request

1 - Proposal Approval Required

1 - Proposal Approval Required

review the contract procedures by vpba 

2 - DOWNLOAD THE AGREEMENT TYPE CHECKLIST

2 - DOWNLOAD THE AGREEMENT TYPE CHECKLIST

review agreement types and definitions above

  • Review definition to match the goal of the agreement.
  • Agreements might be named differently by each entity. i.e. Confidentiality = Non-Disclosure
  • Did not find a match? Go to Contracts Information for a full list of all institutional agreements and their respective delegations of authority.
3 - Applicable Insurance Requirements

3 - Applicable Insurance Requirements

checklist will indicate based on type

Obtain their

Insufficient insurance:

4 - GATHER ALL INFORMATION AND DOCUMENTS

4 - GATHER ALL INFORMATION AND DOCUMENTS

use the checklist as your guide

Outside Party information, points of contact, agreement details, and a brief synopsis.

Supporting Documents:

  • Approved Contract Review Cover Memo
  • For agreements with insurance requirements: Proof of insurance and any approved waivers 
  • For amendments or renewals: Copy of executed agreement if not hosted in DocuSign CLM
5 - PROVIDE NON-STANDARD DRAFT

5 - PROVIDE NON-STANDARD DRAFT

only required for non-standard agreements

SKIP IF USING ¶¶Òõ¶ÌÊÓƵ STANDARD AGREEMENT OPTION

In addition to the next step, you must upload a Microsoft Word version of the draft to the 

If you cannot reach that SharePoint, email your draft to inst_contract_mgmt@utep.edu 

6 - SUBMIT ELECTRONIC FORM

6 - SUBMIT ELECTRONIC FORM

the form will match the checklist