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The Independent Contractor Authorization (ICA) form is used as a basis for paying individuals providing consulting or specialized services to the University. The ICA Form is used to pay independent contractors.

Authorization to engage and pay for professional services, contracted services, guest speakers, and other temporary services. May not be used for current employees or ¶¶Òõ¶ÌÊÓƵ students.

1. Complete ICA form with following information:
   • Name, email address, and mailing address
   • Vendor ID
   • Citizenship status
   • Type and description of services to be provided.
   • Period of service
   • Amount of proposed payment and account information
   • Completed questionnaire
   • Hiring Manager name and email

1. Verify vendor is in People Soft, if not, send them the invitation in PaymentWorks to create their profile and vendor ID number
2. If the services are under $250.00, you only need to submit an invoice for the payment. If services are over $250.00, an approved ICA form is needed.
3. Fill out the form and submit it with the contractor’s CV/resume and a quote through the business center website for review and processing. The Business Center will forward the approved ICA to the requestor.
4. Submit a non-PO voucher request through the business center and attach the ICA form, the contractor’s CV/Resume, and the vendor invoice.

The Business Center will process and provide the voucher number.

Note: An ICA form must be routing before the services start. Accounts Payable will not approve ICA forms that are back dated. If it happens that one was not routed in advance, we need to submit an invoice, resume/cv, and detailed explanation/justification as to why it was not routed before the services started. 

 Access the CoHS Business Center APS form